An addendum is basically an addition or change to a document, like a contract or agreement. When you need to update something that’s already been agreed upon, you’d use an addendum. And sometimes, you need to send an email about that addendum! That’s where Addendum Email Examples come in handy. This article will walk you through how to write these emails, making sure you clearly communicate the changes.
Why Addendums Are Important and How to Communicate Them Effectively
Addendums are crucial for several reasons. They help to:
- Clarify existing agreements.
- Adjust terms based on new circumstances.
- Correct errors or omissions.
- Provide additional details or information.
Communicating these changes effectively, especially in writing, is vital to avoid misunderstandings and ensure everyone is on the same page. Here’s how to do it well:
When writing addendum emails, keep these points in mind:
- Be Clear and Concise: State the changes directly and avoid jargon.
- Reference the Original Document: Always identify which document is being modified.
- Specify the Changes: Clearly outline what’s being added, deleted, or modified.
- Provide Context: Briefly explain why the addendum is necessary.
- Include a Signature Block: Add your contact information.
Here’s a quick example:
| Element | Details |
|---|---|
| Subject Line | “Addendum to Contract [Contract Number]” |
| Body | Clearly state the change, referencing the original document, and including a brief explanation. |
| Closing | “Please review this addendum and let me know if you have any questions.” |
Email Example: Adding a New Clause to an Employment Contract
Subject: Addendum to Employment Contract – [Employee Name]
Dear [Employee Name],
This email is to notify you of an addendum to your employment contract, originally dated [Date]. This addendum clarifies the company’s policy on remote work.
Please see the following addition to Section 4.2 (Work Location):
- “Employees may be eligible to work remotely up to two days per week, subject to manager approval and departmental needs.”
This change is being made to accommodate evolving workplace needs.
Please review this addendum and let me know if you have any questions. You can find the full addendum attached.
Sincerely,
[Your Name]
[Your Title]
[Contact Information]
Email Example: Modifying a Salary in a Job Offer Letter
Subject: Addendum to Job Offer – [Job Title] – [Candidate Name]
Dear [Candidate Name],
Following your acceptance of our job offer for the position of [Job Title], we are issuing an addendum to clarify the salary details outlined in the original offer letter dated [Date].
The original offer stated an annual salary of $[Amount]. This is being amended to $[New Amount].
This adjustment reflects a recent review of our compensation structure.
Please confirm your acceptance of this addendum by replying to this email.
Sincerely,
[Your Name]
[Your Title]
[Contact Information]
Email Example: Extending a Project Deadline in a Service Agreement
Subject: Addendum to Service Agreement – [Project Name]
Dear [Client Name],
This email serves as an addendum to the service agreement for the [Project Name] project, dated [Date].
Due to unforeseen circumstances, specifically [briefly explain reason for extension], we are amending the project deadline. The new completion date is [New Date].
All other terms and conditions of the original agreement remain in effect.
We appreciate your understanding.
Sincerely,
[Your Name]
[Your Title]
[Contact Information]
Email Example: Changing the Scope of Work in a Contract
Subject: Addendum to Contract – [Contract Number] – Scope of Work
Dear [Contractor Name],
This email is to notify you of an addendum to Contract [Contract Number], originally dated [Date]. This addendum details a change in the project’s scope of work.
Specifically, we are [briefly describe the change in scope – e.g., adding a new deliverable, removing a task]. Details are as follows:
- [New Deliverable/Removed Task]
- [Details of the change]
This change is necessary to [explain reason].
Please review the attached document and let us know if you have any questions.
Sincerely,
[Your Name]
[Your Title]
[Contact Information]
Email Example: Updating Payment Terms in an Invoice
Subject: Addendum to Invoice [Invoice Number] – Payment Terms
Dear [Client Name],
This email is to notify you of an addendum to Invoice [Invoice Number], originally issued on [Date]. The addendum updates the payment terms.
The payment terms are hereby amended from [Original Payment Terms] to [New Payment Terms]. For example, the due date will be changed from [Original Due Date] to [New Due Date].
This change is implemented to [Briefly explain reason, e.g., align with new company policy, correct an error].
Please review this updated invoice and the attached addendum.
Sincerely,
[Your Name]
[Your Title]
[Contact Information]
Email Example: Correcting a Typographical Error in a Legal Document
Subject: Addendum to [Document Name] – Correction
Dear [Recipient Name],
This email serves as an addendum to the [Document Name], dated [Date]. It is to correct a typographical error.
On page [Page Number], in section [Section Name], the text that reads “[Incorrect Text]” is corrected to read “[Corrected Text].”.
This correction is intended for clarity. No other terms or conditions in the original document are altered.
Please see the attached document for the updated version of the addendum.
Sincerely,
[Your Name]
[Your Title]
[Contact Information]
By following these Addendum Email Examples and tips, you can confidently and clearly communicate changes to any document, whether it’s a contract, agreement, or any other type of document that requires an update. Always make sure to be precise, reference the original document, and keep everyone informed!