So, you’re ready to move out (or maybe just thinking about it!). One of the first steps in finding your own place is often contacting landlords or property managers. Knowing How To Email About Renting An Apartment is super important because it’s usually your first impression. A well-written email can make a big difference in whether you get a showing or even the apartment itself.
Crafting a Great Initial Email
Your first email is your chance to shine. It needs to be clear, professional, and show the landlord you’re a serious renter.
First things first, your subject line matters. Something like "Apartment Inquiry – [Your Last Name] – [Address of Apartment]" is perfect. It’s direct and lets them know exactly what your email is about. Inside the email itself:
- Start with a polite greeting, like "Dear [Landlord’s Name], " or "Dear Property Manager," if you don’t know their name.
- Clearly state which apartment you’re interested in. Mention the address or any specific details from the listing.
- Introduce yourself briefly. Mention your name, and a little bit about yourself (are you a student? working full-time? what kind of work?). This helps them get to know you a little bit.
This first email sets the tone, so making a good impression is key!
Include what your next steps are and offer to provide any required documents like a credit check. Make sure to keep it simple by using clear language and avoid using unnecessary details. Finally, close with a thank you and your contact information. Here is a checklist to follow:
- Subject Line: Apartment Inquiry – [Your Last Name] – [Address of Apartment]
- Greeting
- Identify the apartment you are asking about
- Introduce yourself
- Offer to provide documents
- Thank you
- Contact information
- Keep it short
- Make it professional
- Proofread
Email Example: Inquiring About Availability
Subject: Apartment Inquiry – Smith – 123 Oak Street
My name is John Smith, and I am interested in the apartment listed at 123 Oak Street. I saw the listing on [website/platform] and it seems like a great fit for me.
I am a [student/professional] and I am looking for a [number]-bedroom apartment.
Could you please let me know if the apartment is still available and if you are offering viewings? I am available to see the apartment on [dates/times].
Thank you for your time and consideration.
Sincerely,
John Smith
[Phone Number]
[Email Address]
Email Example: Requesting a Viewing
Subject: Viewing Request – Smith – 123 Oak Street
Following up on my email from [Date] regarding the apartment at 123 Oak Street. I would love to schedule a viewing at your earliest convenience.
I am available on [list your available days/times]. Please let me know what works best for you.
Thank you,
John Smith
[Phone Number]
[Email Address]
Email Example: Following Up After a Viewing
Subject: Following Up – Smith – 123 Oak Street
It was a pleasure meeting you and seeing the apartment at 123 Oak Street today. I really enjoyed [mention something specific you liked].
I would like to submit my application for the apartment. Please let me know what the next steps are and if you require any additional information from me.
Thank you again for your time.
Sincerely,
John Smith
[Phone Number]
[Email Address]
Email Example: Asking About Pet Policy
Subject: Inquiry Regarding Pet Policy – Smith – 123 Oak Street
I am very interested in the apartment at 123 Oak Street and am wondering if your building is pet-friendly.
I have a [dog/cat/other pet] named [pet’s name]. Can you please provide details regarding your pet policy, including any size or breed restrictions, and pet fees?
Thank you for your time.
Sincerely,
John Smith
[Phone Number]
[Email Address]
Email Example: Asking About Lease Terms
Subject: Inquiry Regarding Lease Terms – Smith – 123 Oak Street
I am very interested in the apartment at 123 Oak Street. Could you please clarify a few points regarding the lease terms?
Specifically, I would like to know:
- The length of the lease (e.g., 12 months, 6 months).
- The amount of the security deposit.
- Whether utilities (e.g., water, gas, electricity) are included in the rent.
Thank you for your time.
Sincerely,
John Smith
[Phone Number]
[Email Address]
Email Example: Expressing Interest After Seeing “No Vacancy”
Subject: Interest in Future Availability – Smith
I was looking at your available apartments, but it appears that the building at 123 Oak Street doesn’t currently have any vacancies. However, I am very interested in renting an apartment at your building.
If you have any upcoming vacancies or anticipate any openings in the near future, I would greatly appreciate being kept in the loop. Please feel free to contact me if any apartments become available.
Thank you very much.
Sincerely,
John Smith
[Phone Number]
[Email Address]
Knowing how to email about renting an apartment is a skill that will serve you well. Practice makes perfect, so don’t be afraid to send those emails! With a little effort and a good grasp of the basics, you’ll be well on your way to finding your perfect place. Good luck!