So, you need to write an addendum email? No problem! An addendum is simply an addition or change to something that’s already been agreed upon or sent out. This guide will walk you through How To Write An Addendum Email so that you can do it clearly and professionally. We’ll cover different situations where you might need one and how to format your email to get the message across effectively.
Clearly State the Purpose
Before you start typing, think about why you’re sending the addendum. What exactly is changing or being added? This clarity is key. Your email needs to clearly state what document or agreement the addendum refers to. Also, you’ll want to summarize the original document briefly. For example, if you are sending an addendum to a job offer, start the email by saying "This addendum refers to the job offer sent on [date] for the position of [position]." The most important thing is to make sure the reader immediately understands what’s being changed and why.
Here’s a quick breakdown of what your introduction should include:
- Refer to the original document (e.g., contract, offer letter).
- Clearly state the purpose of the addendum.
- Provide a brief context.
Remember, a good start sets the stage for a clear and understandable addendum.
Addendum to a Job Offer – Salary Revision
Subject: Addendum to Job Offer – [Your Name] – [Position]
Dear [Applicant Name],
This email serves as an addendum to the job offer for the position of [Position] that was sent to you on [Date].
After further review, we are pleased to revise the initial salary offered. The updated salary for this position will be $[New Salary] per year. All other terms and conditions of the original offer remain the same.
We understand that salary is an important factor, and we hope this adjustment is in line with your expectations. Please let us know if you have any questions.
Sincerely,
[Your Name]
[Your Title]
Addendum to an Employment Contract – Change in Start Date
Subject: Addendum to Employment Contract – [Employee Name]
Dear [Employee Name],
This letter is an addendum to your employment contract dated [Date].
Regarding the start date, the terms are hereby amended. The new start date for your employment with [Company Name] will be [New Start Date]. All other terms and conditions of your original employment contract remain unchanged.
Please acknowledge your understanding and agreement to this addendum by replying to this email. If you have any questions, please do not hesitate to ask.
Sincerely,
[Your Name]
[Your Title]
Addendum to a Policy Document – Update to Vacation Policy
Subject: Addendum to Company Policy – Vacation Time
Dear Employees,
This email serves as an addendum to the company’s Employee Handbook, specifically the Vacation Time Policy. The purpose of this addendum is to update the guidelines regarding vacation accrual.
Effective [Date], the vacation accrual policy is amended as follows:
- Employees will accrue vacation time at a rate of [new accrual rate].
- Accrued vacation time can be used after [timeframe].
- All other aspects of the Vacation Time Policy remain in effect.
Please review the updated policy. If you have any questions, contact your supervisor or HR.
Sincerely,
[Your Name/HR Department]
Addendum to a Purchase Agreement – Change in Payment Terms
Subject: Addendum to Purchase Agreement – [Order Number]
Dear [Client Name],
This email serves as an addendum to the Purchase Agreement, Order Number [Order Number], dated [Date].
The payment terms are hereby amended as follows: the new payment schedule will be as follows:
- [Milestone/Date]: [Payment Amount]
- [Milestone/Date]: [Payment Amount]
- [Milestone/Date]: [Payment Amount]
All other terms and conditions of the original Purchase Agreement remain in full effect.
Please sign and return a copy of this addendum to acknowledge your agreement.
Sincerely,
[Your Name]
Addendum Regarding Benefits Enrollment Deadline
Subject: Addendum to Benefits Enrollment – Deadline Extension
Dear Employees,
This email serves as an addendum regarding the Benefits Enrollment Period.
We are pleased to announce an extension to the benefits enrollment deadline. The new deadline for enrollment is [New Deadline Date].
We encourage you to review your benefits options and enroll by the new deadline. If you have any questions, please contact the Benefits Department.
Sincerely,
[Your Name/HR Department]
Addendum to Contract – Addition of a New Service
Subject: Addendum to Contract – Additional Service
Dear [Client Name],
This email serves as an addendum to our existing contract, dated [Date].
We are pleased to offer an additional service: [New Service].
The details of this service are as follows:
- Description: [Detailed Description]
- Cost: $[Amount]
- Timeline: [Start Date] – [End Date]
All other terms and conditions of the original contract remain in full effect.
Sincerely,
[Your Name]
Finally, remember to keep your addendum emails clear, concise, and easy to understand. Stating the original agreement, and the specific change with supporting details, is crucial. Use these examples as a starting point and tailor them to fit your specific needs. By following these tips, you can write effective addendum emails that clearly communicate the necessary updates.