Getting your birth certificate, marriage certificate, or other important documents from the Philippine Statistics Authority (PSA) is a common need. But sometimes, you can’t go yourself! That’s where a Sample Authorization Letter For PSA Request comes in handy. This letter gives someone you trust the permission to request and receive these crucial documents on your behalf. This guide will help you understand how to write an effective authorization letter.
Why is an Authorization Letter Important?
An authorization letter is a formal document that legally allows another person to act on your behalf. When it comes to PSA documents, it’s essential if you’re unable to personally visit a PSA office or online portal. The PSA needs assurance that the person requesting your documents has your permission. Without a proper authorization letter, your request will likely be rejected.
Think of it like this: you’re giving someone a “power of attorney” to get your documents. The letter tells the PSA, “This person is acting for me, and I’m okay with it.” This protects your information and ensures only authorized individuals can access it.
Here’s why an authorization letter is crucial:
- Convenience: It saves you time and travel, especially if you live far from a PSA office.
- Compliance: It follows the PSA’s rules for document requests.
- Security: It ensures your documents are accessed only by someone you trust.
Authorization Letter for a Birth Certificate Request
[Your Name]
[Your Address]
[Your Contact Number]
[Date]
Philippine Statistics Authority
[PSA Office Address – if known]
Subject: Authorization to Request Birth Certificate
Dear Sir/Madam,
I, [Your Full Name], with a birthdate of [Your Birthdate] and residing at [Your Address], hereby authorize [Authorized Person’s Full Name], residing at [Authorized Person’s Address], to request and receive a copy of my birth certificate from your office.
[Authorized Person’s Full Name] is authorized to pay any associated fees and to sign any necessary documents on my behalf.
I have provided a photocopy of my valid ID to this letter for verification purposes.
Thank you for your kind attention to this matter.
Sincerely,
[Your Signature]
[Your Printed Name]
Attached: Photocopy of your valid ID
Authorization Email for Marriage Certificate Request
Subject: Authorization to Request Marriage Certificate
Dear PSA,
This email serves as authorization for [Authorized Person’s Full Name] to request and receive a copy of my marriage certificate.
My name is [Your Full Name], and my spouse’s name is [Spouse’s Full Name]. We were married on [Date of Marriage] at [Place of Marriage].
[Authorized Person’s Full Name] is authorized to provide any necessary information and pay the required fees.
I am attaching a scanned copy of my valid ID for verification.
Thank you for your assistance.
Sincerely,
[Your Full Name]
[Your Contact Number]
(Attached: Scanned copy of your valid ID)
Authorization Letter for a Death Certificate Request (for a relative)
[Your Name]
[Your Address]
[Your Contact Number]
[Date]
Philippine Statistics Authority
[PSA Office Address – if known]
Subject: Authorization to Request Death Certificate
Dear Sir/Madam,
I, [Your Full Name], am authorizing [Authorized Person’s Full Name], residing at [Authorized Person’s Address], to request and receive a copy of the death certificate of [Deceased’s Full Name], who passed away on [Date of Death].
[Authorized Person’s Full Name] is authorized to pay any associated fees and sign any necessary documents. I am related to the deceased as [Relationship to Deceased]. I am also attaching a copy of my valid ID for verification purposes.
Thank you for your understanding.
Sincerely,
[Your Signature]
[Your Printed Name]
Attached: Photocopy of your valid ID and proof of relationship (e.g., birth certificate)
Authorization Email for a CENOMAR Request
Subject: Authorization for CENOMAR Request
Dear PSA,
I, [Your Full Name], hereby authorize [Authorized Person’s Full Name] to request a Certificate of No Marriage (CENOMAR) on my behalf.
My birthdate is [Your Birthdate], and I am residing at [Your Address].
[Authorized Person’s Full Name] is authorized to provide my details and pay the required fees.
I have attached a scanned copy of my valid ID for your reference.
Thank you,
[Your Signature (or Typed Name)]
[Your Contact Number]
(Attached: Scanned copy of your valid ID)
Authorization Letter for Multiple PSA Documents Request
[Your Name]
[Your Address]
[Your Contact Number]
[Date]
Philippine Statistics Authority
[PSA Office Address – if known]
Subject: Authorization to Request Multiple PSA Documents
Dear Sir/Madam,
I, [Your Full Name], hereby authorize [Authorized Person’s Full Name], residing at [Authorized Person’s Address], to request and receive the following PSA documents on my behalf:
- Birth Certificate
- Marriage Certificate
- CENOMAR
[Authorized Person’s Full Name] is authorized to pay all fees and sign any necessary forms required to obtain these documents.
I have enclosed a copy of my valid ID for verification purposes. I have also included a separate document that explains more details about each document.
Thank you for your time and assistance.
Sincerely,
[Your Signature]
[Your Printed Name]
Attached: Photocopy of your valid ID
Authorization Email for a PSA Document Request with Specific Instructions
Subject: Authorization for PSA Document Request – [Document Type]
Dear PSA,
I, [Your Full Name], authorize [Authorized Person’s Full Name] to request a copy of my [Document Type – e.g., birth certificate] from your office.
My birthdate is [Your Birthdate], and I am residing at [Your Address].
Please note the following: [Specific Instructions – e.g., “Please issue the document with my complete middle name,” or “Please ensure the document is in a sealed envelope.”].
[Authorized Person’s Full Name] is authorized to pay all necessary fees. I am attaching a scanned copy of my valid ID for confirmation.
Thank you for your cooperation.
Sincerely,
[Your Full Name]
[Your Contact Number]
(Attached: Scanned copy of your valid ID)
In conclusion, a well-written Sample Authorization Letter For PSA Request is your key to getting important documents when you can’t do it yourself. By following the guidelines above and customizing the sample letters, you can ensure your authorization is clear, compliant, and helps you obtain your PSA documents quickly and safely. Remember to always include your valid ID copy to support your letter or email.