Getting a U.S. visa is exciting, but sometimes you can’t pick it up yourself. That’s where a **Sample Authrisation Letter For Us Visa Collection** comes in handy! This letter allows someone else to collect your visa on your behalf. Think of it as giving your friend permission to grab your package from the post office. This guide will walk you through everything you need to know, providing examples and tips to make the process smooth and stress-free.
Understanding the Importance of a Sample Authrisation Letter For Us Visa Collection
A well-crafted authorization letter is crucial for several reasons. It’s the official document that allows someone else to act on your behalf. Without it, the person you’ve designated won’t be able to collect your visa.
This letter is essential because it proves to the U.S. embassy or consulate that you trust this person to handle this important task. It protects you and ensures that the visa is released to the right individual. It also helps avoid any misunderstandings or delays. It simplifies the process when you’re unable to collect your visa yourself.
Here are key elements to keep in mind when creating your authorization letter:
- Clarity: Be clear and concise in your language.
- Accuracy: Ensure all information is correct.
- Specificity: Specify the authorized person and their role.
Email Example: Authorisation to a Family Member
Subject: Authorization for US Visa Collection – [Your Full Name] – [Application Number]
Dear [Embassy/Consulate Visa Officer or Collection Point Contact Person Name],
I, [Your Full Name], with passport number [Your Passport Number] and application number [Your Application Number], hereby authorize my [Relationship – e.g., mother, brother], [Name of Authorized Person], holding passport number [Passport Number of Authorized Person], to collect my U.S. visa on my behalf.
I am unable to collect the visa in person due to [briefly state reason – e.g., being out of the country, work commitments]. [Name of Authorized Person] will present this authorization letter along with a copy of my passport and their own valid identification for verification.
Thank you for your understanding and assistance.
Sincerely,
[Your Full Name]
[Your Contact Number]
[Your Email Address]
Letter Example: Authorisation to a Friend
[Your Full Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Embassy/Consulate Address or Collection Point Address]
Subject: Authorization for U.S. Visa Collection – [Your Full Name] – [Application Number]
To Whom It May Concern,
I, [Your Full Name], passport number [Your Passport Number], require that my U.S. visa be collected on my behalf by my friend, [Name of Authorized Person], passport number [Passport Number of Authorized Person]. My application number is [Your Application Number].
I am unable to collect the visa myself because [briefly explain the reason – e.g., I will be traveling, I have a prior commitment]. [Name of Authorized Person] is authorized to present this letter, along with a photocopy of my passport and their own valid identification, to collect my visa.
Please let me know if you require any further information.
Thank you for your attention to this matter.
Sincerely,
[Your Signature]
[Your Typed Full Name]
Email Example: Authorisation Due to Work Travel
Subject: Authorization for U.S. Visa Collection – [Your Full Name] – [Application Number]
Dear [Embassy/Consulate Visa Officer or Collection Point Contact Person Name],
I, [Your Full Name], passport number [Your Passport Number], application number [Your Application Number], am writing to authorize [Name of Authorized Person], holding passport number [Passport Number of Authorized Person], to collect my U.S. visa.
I am currently on a business trip and unable to collect the visa in person. [Name of Authorized Person] is authorized to present this letter, along with a copy of my passport and their own identification.
Could you please confirm receipt of this authorization?
Thank you.
Sincerely,
[Your Full Name]
[Your Contact Number]
[Your Email Address]
Letter Example: Authorisation with a Specific Collection Deadline
[Your Full Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Embassy/Consulate Address or Collection Point Address]
Subject: Authorization for U.S. Visa Collection – [Your Full Name] – [Application Number]
To Whom It May Concern,
I, [Your Full Name], passport number [Your Passport Number], application number [Your Application Number], hereby authorize [Name of Authorized Person], passport number [Passport Number of Authorized Person], to collect my U.S. visa.
Please note that the collection of my visa must be completed by [Date – e.g., October 26, 2024]. I am unable to collect it myself before this date due to [brief reason – e.g., urgent travel]. [Name of Authorized Person] is authorized to present this letter, along with a photocopy of my passport and their own valid identification.
Thank you for your cooperation.
Sincerely,
[Your Signature]
[Your Typed Full Name]
Email Example: Authorisation to a Lawyer or Agent
Subject: Authorization for U.S. Visa Collection – [Your Full Name] – [Application Number]
Dear [Name of Lawyer/Agent or Collection Point Contact Person Name],
I, [Your Full Name], passport number [Your Passport Number], application number [Your Application Number], authorize [Name of Lawyer/Agent], representing [Law Firm/Agency Name], to collect my U.S. visa on my behalf.
Please note that [Name of Lawyer/Agent] is authorized to present this authorization letter, along with a copy of my passport and their professional identification or firm’s authorization letter. I am unable to collect the visa in person due to [brief reason – e.g., distance].
I appreciate your assistance.
Sincerely,
[Your Full Name]
[Your Contact Number]
[Your Email Address]
Letter Example: Adding a Contact Person for Verification
[Your Full Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Embassy/Consulate Address or Collection Point Address]
Subject: Authorization for U.S. Visa Collection – [Your Full Name] – [Application Number]
To Whom It May Concern,
I, [Your Full Name], passport number [Your Passport Number], application number [Your Application Number], hereby authorize [Name of Authorized Person], passport number [Passport Number of Authorized Person], to collect my U.S. visa.
I am unable to collect the visa in person due to [brief reason – e.g., a pre-booked trip]. [Name of Authorized Person] will present this letter, a copy of my passport, and their valid identification.
For verification purposes, you may contact me at [Your Contact Number] or [Your Email Address].
Thank you for your assistance.
Sincerely,
[Your Signature]
[Your Typed Full Name]
In conclusion, a well-written **Sample Authrisation Letter For Us Visa Collection** is a critical tool when someone else needs to collect your visa. By using these sample templates and remembering the key information needed, you can make this process easy, simple, and stress-free. Always keep a copy of the authorization letter for your records and inform the authorized person about all the details. Good luck!