A Guide to Writing a Sample Letter Of Intent For Administrative Job In Government Employment Philippines

Here’s a sample letter for a specific administrative job:

[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]

[Date]

[Hiring Manager Name (if known), or “Hiring Committee”]
[Agency Name]
[Agency Address]

Dear [Mr./Ms./Mx. Last Name or Hiring Committee],

I am writing to express my keen interest in the Administrative Officer position, as advertised on [Platform where you saw the job posting, e.g., the agency website, JobStreet]. Having followed [Agency Name]’s work in [Mention specific area of the agency’s work that interests you] for some time, I am deeply impressed by [Mention something specific, e.g., their commitment to public service, their recent initiatives].

My qualifications align well with the requirements outlined in the job description. In my previous role at [Previous Company/Organization], I was responsible for [List 2-3 relevant responsibilities, e.g., managing schedules, handling correspondence, maintaining office supplies]. I have a strong track record of [Mention a key achievement or skill, e.g., improving office efficiency, ensuring accurate record-keeping, providing excellent customer service].

I am proficient in [List relevant skills, e.g., Microsoft Office Suite, data entry, communication, organization]. I am also [Mention relevant personal qualities, e.g., highly organized, detail-oriented, a team player, able to work independently]. I am eager to contribute my skills and enthusiasm to [Agency Name].

Thank you for your time and consideration. I have attached my resume for your review and welcome the opportunity to discuss my qualifications further in an interview.

Sincerely,
[Your Signature (if printed)]
[Your Typed Name]

Here’s a sample letter if you’re applying to a general administrative role:

[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]

[Date]

[Hiring Manager Name (if known), or “Hiring Committee”]
[Agency Name]
[Agency Address]

Dear [Mr./Ms./Mx. Last Name or Hiring Committee],

I am writing to express my strong interest in an administrative position with [Agency Name]. I am seeking to contribute my skills and experience to a reputable government agency and am particularly drawn to [Agency Name]’s commitment to [Mention the agency’s mission or a specific program].

With [Number] years of experience in administrative roles, I have developed a comprehensive skillset that I believe would be valuable to your team. My expertise includes [List 3-4 key skills, e.g., office management, data entry, communication, customer service]. I am adept at [Mention a key achievement or skill, e.g., managing multiple tasks simultaneously, ensuring efficient office operations, providing excellent support].

I am proficient in [List relevant skills, e.g., Microsoft Office Suite, database management, communication, organization]. I am a highly motivated and organized individual with a strong work ethic and a proven ability to work both independently and as part of a team.

I am eager to learn more about potential opportunities at [Agency Name] and am confident that I can make a positive contribution. My resume is attached for your review. Thank you for considering my application. I look forward to hearing from you.

Sincerely,
[Your Signature (if printed)]
[Your Typed Name]

Here’s a sample letter focusing on skills and experience:

[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]

[Date]

[Hiring Manager Name (if known), or “Hiring Committee”]
[Agency Name]
[Agency Address]

Dear [Mr./Ms./Mx. Last Name or Hiring Committee],

I am writing to express my enthusiastic interest in an administrative position at [Agency Name]. My professional background and skills align well with the requirements for this role, and I am confident that I can make a significant contribution to your team.

Throughout my career, I have consistently demonstrated the ability to [Mention a key achievement related to the job, e.g., improve office efficiency, streamline administrative processes, provide excellent customer service]. At [Previous Company/Organization], I was responsible for [List 3-4 key responsibilities, e.g., managing calendars, coordinating meetings, preparing reports, handling correspondence].

I possess strong skills in [List relevant skills, e.g., Microsoft Office Suite, data entry, communication, organization, time management]. I am also proficient in [Mention additional skills, e.g., specific software, database management]. I am a highly organized and detail-oriented individual with a proven ability to manage multiple tasks effectively.

I am particularly drawn to [Agency Name]’s commitment to [Mention the agency’s mission or a specific program]. I am eager to learn more about this opportunity and believe my skills and experience would be a valuable asset. My resume is attached for your review. Thank you for your time and consideration.

Sincerely,
[Your Signature (if printed)]
[Your Typed Name]

Here’s a sample letter expressing your enthusiasm:

[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]

[Date]

[Hiring Manager Name (if known), or “Hiring Committee”]
[Agency Name]
[Agency Address]

Dear [Mr./Ms./Mx. Last Name or Hiring Committee],

I am writing to express my strong interest in an administrative position with [Agency Name]. As someone deeply committed to public service, I am particularly drawn to [Agency Name]’s mission of [Mention the agency’s mission]. I am confident that my skills and experience align well with the needs of your organization.

My experience in [Mention your area of experience] has provided me with a solid foundation in [List key skills and abilities, e.g., office administration, data management, customer service, communication]. In my previous role at [Previous Company/Organization], I was responsible for [List 2-3 key responsibilities, e.g., managing schedules, preparing reports, handling correspondence].

I am proficient in [List relevant skills, e.g., Microsoft Office Suite, communication, organization]. I am a highly motivated and detail-oriented individual with a strong work ethic. I am also adept at [Mention a relevant skill, e.g., problem-solving, multitasking, working under pressure].

I am eager to contribute my skills and enthusiasm to [Agency Name]’s important work. I am particularly excited about the opportunity to [Mention something specific, e.g., support the agency’s initiatives, contribute to a specific program]. My resume is attached for your review. Thank you for considering my application. I look forward to the possibility of joining your team.

Sincerely,
[Your Signature (if printed)]
[Your Typed Name]

Here’s a sample letter if you are addressing the job posting’s specific requirements:

[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]

[Date]

[Hiring Manager Name (if known), or “Hiring Committee”]
[Agency Name]
[Agency Address]

Dear [Mr./Ms./Mx. Last Name or Hiring Committee],

I am writing to express my interest in the Administrative Assistant position at [Agency Name], as advertised on [Platform where you saw the job posting]. I am confident that my qualifications and experience align well with the specific requirements outlined in the job description, and I am eager to contribute to your team.

The job posting emphasized the need for [Mention a key requirement from the job posting, e.g., experience with data entry]. In my previous role at [Previous Company/Organization], I gained extensive experience in [Detail your experience related to the requirement, e.g., managing and maintaining databases, ensuring accuracy, and meeting deadlines]. I have a proven track record of [Mention a key achievement related to the requirement, e.g., improving data accuracy, streamlining data entry processes].

The job description also highlighted the need for [Mention another key requirement, e.g., strong communication skills]. I possess excellent communication skills, both written and verbal, and have experience in [Detail your experience related to the requirement, e.g., handling phone calls, preparing correspondence, interacting with clients].

I am proficient in [List relevant skills, e.g., Microsoft Office Suite, data entry, communication]. I am highly organized, detail-oriented, and possess a strong work ethic. I am eager to learn more about this opportunity and am confident that I can make a positive contribution to [Agency Name]. My resume is attached for your review. Thank you for your time and consideration.

Sincerely,
[Your Signature (if printed)]
[Your Typed Name]

Here’s a sample email to follow up after applying:

Subject: Following Up – Administrative Position Application – [Your Name]

Dear [Mr./Ms./Mx. Last Name or Hiring Committee],

I am writing to follow up on my application for the Administrative Position at [Agency Name], which I submitted on [Date you submitted your application].

I am very enthusiastic about the opportunity to contribute my skills and experience to [Agency Name]. As mentioned in my application, I have [Briefly reiterate a key skill or qualification].

I would appreciate the opportunity to learn more about the status of my application and any updates on the hiring process. Please let me know if there is any further information I can provide.

Thank you for your time and consideration.

Sincerely,
[Your Name]